Category: <span>Construction</span>

Category: Construction

Benefits of a Digital Document Control System – Part 1

Posted on

For an industry that is as physical as the construction industry, there is a ton of paperwork.

Historically, paperwork has been a part of doing business. Whether it’s a contract, design plans, change orders, or bank draws, it’s not official unless it’s in writing. This can create a myriad of issues. Items get lost. It takes a long time to correct documents. Collaboration is cumbersome. To generate the efficiency needed to keep projects moving, new solutions were needed.

Document control systems are not a new concept; however, digitizing documents and the system as a whole is relatively new. Much of the paper world is going digital and paperwork-heavy industries such as construction are being transformed. Contracts, financial documents, daily reports, and a host of other work-related documents are going digital.

If you are still on a paper system, consider the following benefits of going to a digital document control system:

Speed up approval by speeding up access

Digital document control systems allow for collaboration on design documents, project plans, and contracts, among other items. Since the documents can be accessed in real time, discussion and changes can happen at a much faster pace. Also, you are now able to see who accessed documents at any given time, which holds members of a group accountable for any changes. This can come in handy if a dispute arises and you need the help of a construction lawyer.

Reduce storage space

Let’s face it, paperwork takes up a lot of space. As a company grows, this paper has to go somewhere. It’s not uncommon for companies to rent storage facilities to maintain archival paperwork. However, years of information can be housed digitally at a fraction of the cost. All of this information can be accessed using keywords, which makes the search for documents faster as well.

Save money on printing

In tandem with reducing storage space, a digital document control system can save money on printing. Contracts are extensive and require a great deal of printing. Project plans are also long. When you are printing these and other documents over and over, the price begins to add up. Digital documents completely eliminate this cost. Also, it’s easier to employ a system for organizing documents because they exist on cloud or hard drive storage and can be accessed via the device of your choice.

This blog first appeared on Cotney Construction Law’s website and can be viewed here.

Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.

3 Reasons Why Big Data is Important in Construction

Posted on

By Trent Cotney, Cotney Construction Law.

The use of big data can enhance a contractor’s ability to successfully run their business.

The construction industry has not been the fastest to integrate new technology into their processes over the years. The use of data is paramount across all industries. However, the construction industry has implemented data for more basic functions than for advancement. While historical data may be used for functions like job costing and budgeting, there are additional uses for data that can enhance decision making and reduce risk.

Big data can help contractors in these areas and many more. It can enhance your ability to successfully run your business.

What is Big Data?

Let’s start with a brief definition of big data. Big data is the large amounts of information that can be gathered from a variety of sources, including sensors, machines, and computers that, when analyzed, can provide details about trends and patterns. Big data can aid decision-making in the following areas:

Construction-area Logistics

Construction sites are fast-moving, complex areas that require a great deal of coordination to prevent delays. The use of sensors on machines, combined with project schedules and traffic data can help construction companies devise a routing system that ensures equipment is always in the proper place when needed. Data from previous projects can also determine the time it takes to get heavy equipment from one location to another. This information can be used to build more efficient project schedules.

Project Budgeting

More accurate project budgets can be created with the use of data from a number of existing sources. Information about the pricing and availability of materials, workers, and equipment can be gathered and used to determine the best uses of available funds. This data can even be compared with project payments to determine the profitability of certain projects.

Tracking Equipment Conditions

Sensors on equipment can give contractors information about the condition of equipment and determine when service is needed. With big data, it can be determined if a new piece of equipment is needed before the old one breaks down.

Editor’s note: This article first appeared on Trent Cotney’s website and can be viewed here.

Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.